We can press and drag messages and other items into the folder, or we can right click on an item and then choose Move and click on the name of the personal folder from the menu.Īny messages moved to a personal folder will be removed from the Exchange server and will be available only on the computer or disk in which we created the. Now we see the new personal folder listed at the bottom of the folders list in the navigation pane. View and edit the sharing permissions for a folder. In the bottom section of the window, select where you want the folder to be located. Enter a name for your folder in the 'Name' field. Create a new calendar group or add a department calendar. In the 'Folder' tab, click 'New Folder.' The 'Create New Folder' window will appear. To close the Account Settings dialog box, in the bottom right corner click Close. Add shared calendars from your contacts, or create a new calendar. We also have the option to password protect this folder, we won't do that today. To give the folder name, in the file name field, click the default name and type Archived Email. To select the save in location click Desktop.
Sometimes, particularily after a large import from. How to create a folder: Locate where the new folder should live on the left pane. Now we must select the location where we want to save the personal folder on our computer. Microsoft Outlook has the ability to set up customized views for items such as email located in folders. To create or open Outlook Data File window appears. To begin adding a data file, just under the tabs, click the Add button. In the Account Setting dialog box we want to move to the Data Files tab. To set up a personal folder, in the middle of the screen click the Account Settings button and then click Account Settings. To return to the backstage view click the File tab. PST file to another location on our computer or on to a different computer or server. We can work with a personal folder file just as we would with any other file: we can save, copy, and move a. PST file name extension, it may contain messages or other Outlook items such as calendar events or forms this file is saved directly on our computer.
Let's say that we want to clean out our Outlook account, there are several options available: we can go through and delete messages that we deem unimportant or we can archive entire outlook folders.Īnother option is to create personal folders which are stored on our computer's hard drive instead of on the Exchange server.Īnd Outlook data file is a file with the.